Communications Request Form An asterisk (*) indicates a required field. "*" indicates required fields Job InformationName* First Last Email* Phone and Extension*Department*Project/Event Title*Purpose of this Project and Target Audience* Available OptionsRequired field* Copy Job Design Or Print Web & Digital Social Media Digital Screens Advertising Business Cards Please select all services needed. We will do our best to meet deadlines based on our turn-around time estimates, but please note that at certain busy times of the year (i.e., commencement, start of the semester) we may not be able to get jobs completed in a “normal” period of time. We ask that you remember that our top priority are jobs that affect the entire College, and not just one department or area. Our goal and mission is to represent the College’s image in a positive light. Everything that has the College logo on it represents us and it is important to present our brand in a consistent manner. Copy Jobs Include:Copies on letter, legal or tabloid paper Jobs that we can copy WITHOUT ANY CHANGES - Please allow two business days. If you’re requesting a simple copy job (no edits needed) from an existing file, you MUST attach a pdf file. We can’t work with Microsoft Word, Publisher, Powerpoint, or other file formats. Design & Print Jobs Include: Design (flyers, post cards, posters) Please allow 12 business days for layout, proofing and copying. Allow more time for more complex jobs. If job can’t be copied or printed on campus, you must allow a minimum of an additional 15 days for obtaining printing prices, issuing a purchase order, and production of job. Complex design jobs: (tri-fold brochure , program, booklet) Please allow 20 business days for layout, proofing and copying. More detailed jobs will take longer. If job can’t be copied or printed on campus, you must allow a minimum of an additional 15 days for obtaining printing prices, issuing a purchase order, and production of job. Business cards Please allow four to six weeks for the printing of your business card. Directional SignsPlease allow for 2-3 days for layout and copying. Once signs are complete you must arrange with Public Safety for placement. Digital Screen Advertising: Scala signage (screens in CIM, Community Center, Camden City campus), FourWinds or Taft screens and roundabout sign by College Drive Please supply the important information about your event, like the date, time, cost (if any) and a brief one or two sentence description that will tell people what your event is about. Copy JobJobs that we can copy WITHOUT ANY CHANGES, please allow 10 business daysPreferred Due Date* MM slash DD slash YYYY Paper Size Options* Letter size (8.5 x 11) Legal size (8.5 x 14) Tabloid size (11 x 17) Paper type Options* Copy Paper Card Stock NCR 2-part (carbonless copy) NCR 3-part (carbonless copy) Paper Color Preference (s)*Page Options* 1-sided 2-sided Finishing Options* Stapled (corner) Stapled (booklet) 3-Hold Punch Tri-fold None Quantity*Comments / Additional Details***NOTE: If your copy job requires edits prior to duplication, please put in a design request and include all edits there. On copy jobs please use 2-sided unless 1-sided is absolutely necessary! Upload Copy Ready FileOnly PDF files are acceptable. Drop files here or Select files Accepted file types: pdf, Max. file size: 512 MB, Max. files: 5. Design Or Print QR Code, HTML Email, Form or Web Calendar Requests Please do not request a QR Code, HTML Email, Form or Web Calendar here. Submit a separate ticket under "Web & Digital" OR add it to this ticket by selecting the "Previous" button at the bottom of this page and then select Web & Digital. Design & Print Options* Design Job Complex Design Job Directional Signs for Events Other / Updates This field is hidden when viewing the formWill you need any of the following with your design?* QR Code that links to our website? Social Media Post? HTML Email? If this is an event, will you need and RSVP Web Form? Design JobPlease allow 15 business days for layout, proofing and copying. Allow more time for jobs complex jobs. If job can’t be copied or printed on campus, you must allow a minimum of an additional 15 days for obtaining printing prices, issuing a purchase order, and production of job. NOTE: We cannot accept Publisher files.Preferred Due Date* MM slash DD slash YYYY This field is hidden when viewing the formComments / Additional Details QR Code, HTML Email, Form or Web Calendar Requests Please do not request a QR Code, HTML Email, Form or Web Calendar here. Submit a separate ticket under "Web & Digital" OR add it to this ticket by selecting the "Previous" button at the bottom of the page and then select Web & Digital. Upload fileFilePDF files are preferred. Drop files here or Select files Accepted file types: pdf, jpg, png, gif, bmp, doc, psd, ai, xls, heic, Max. file size: 512 MB, Max. files: 10. Design Options* Flyers Post Cards Posters FlyersQuantity*Please enter a number greater than or equal to 1.Post CardsPost Card Options 5.5 x 4.25 (4-up on Letter-Sized) 5 x 7 Other Quantity*Please enter a number greater than or equal to 1.PostersPoster Options 11 x 17 - Black and White 11 x 17 - Color (limits apply) Quantity*Quantity*Please enter a number greater than or equal to 1.OtherThis option will require further discussion with the Communications Department about your request. Additional Details QR Code, HTML Email, Form or Web Calendar Requests Please do not request a QR Code, HTML Email, Form or Web Calendar here. Submit a separate ticket under "Web & Digital" OR add it to this ticket by selecting the "Previous" button at the bottom of the page and then select Web & Digital. Complex Design JobJobs such as a tri-fold brochure, pamphlet, booklet, etc Please allow 20 business days for layout, proofing and copying. More detailed jobs will take longer. If job can’t be copied or printed on campus, you must allow a minimum of an additional 15 days for obtaining printing prices, issuing a purchase order, and production of job.Preferred Due Date* MM slash DD slash YYYY Each project has a different estimated turnaround time and we can not guarantee that your project will be completed on your preferred due date. Complex design options Tri-fold Brochure Program Booklet Other Please provide some details about your projectSomeone from the Communications Department will be in contact with you to follow up on this request. QR Code, HTML Email, Form or Web Calendar Requests Please do not request a QR Code, HTML Email, Form or Web Calendar here. Submit a separate ticket under "Web & Digital" OR add it to this ticket by selecting the "Previous" button at the bottom of the page and then select Web & Digital. Directional Signs for EventsPreferred Due Date* MM slash DD slash YYYY Event Name*Shorten name or event as much as possible. These signs are displayed around campus directing people to your event. The signs feature arrows in various directions.Location*Comments / Additional DetailsOnce signs are complete you must arrange with Public Safety for placement. Web & DigitalPLEASE PLAN AHEAD.We will do our best to complete your request in a timely manner.Thank you for your understanding.Options* Simple Web Updates New Page Web Form Calendar Entry HTML Email Directory Change/Entry QR Code Simple Web UpdatePreferred Due Date* MM slash DD slash YYYY Page where edits need to be made* Copy and paste from your browser the URL where the edit needs to be made. If your edit needs to be done on multiple pages, please include all URL's in the "Provide Edits" box below.Provide EditsAdditional files or photos for web updatePDF files are preferred. Drop files here or Select files Accepted file types: doc, jpg, pdf, xls, png, ppt, heic, Max. file size: 512 MB, Max. files: 10. New PagePreferred Due Date* MM slash DD slash YYYY Page NamePage detailsWhat section does it belong in?Current StudentsFaculty & StaffAboutAcademicsAdmission & Financial AidStudent LifeArts & CultureUpload support documentation* Drop files here or Select files Accepted file types: doc, jpg, pdf, xls, png, ppt, heic, Max. file size: 512 MB, Max. files: 5. doc, jpg, pdf, xls, png, pptCalendar EntryPDF files are preferred.Preferred Due Date* MM slash DD slash YYYY Title of Event*Date of the Event* MM slash DD slash YYYY Does this event span multiple days? If so what is the date range?Start Time* Hours : Minutes AM PM AM/PM End Time* Hours : Minutes AM PM AM/PM Event Location*Event Host*Any Additional DetailsUpload FileMax. file size: 512 MB.Web FormPreferred Due Date* MM slash DD slash YYYY We do not collect or store SSN# or Student ID's, if you need a form where that is required, please contact Tanya Mansuy in OIT.Thank You Is this an update to an existing form or a request for a new form?* Update Form New Form Will this form be placed on an existing page or will it require a new page?* Existing Page New Page We will send you the URL of the webpage where the new form when completed.What is the URL of the page where the form is located?*Who should receive the form submissions (email address)?* Form InstructionsFields* We do not collect or store SSN# or Student ID's, if you need a form where that is required, please contact Tanya Mansuy in OIT.Thank You Thank You Message*Form DetailsPDF files are preferred. Drop files here or Select files Accepted file types: doc, jpg, pdf, xls, png, ppt, heic, Max. file size: 512 MB, Max. files: 10. HTML EmailWe can design an HTML email for you to send out for special events or announcements. Turn around time will vary depending on the complexity of the email, please plan accordingly.Preferred Due Date* MM slash DD slash YYYY Email Details*For best results, keep your email simple. If you need to include a lot of content, we suggest you use teaser text in the email that links back to our website or a PDFAdditional DetailsPDF files are preferred. Drop files here or Select files Accepted file types: jpg, jpeg, gif, png, pdf, doc, txt, heic, Max. file size: 512 MB, Max. files: 6. Directory Change or Entry**NOTE: Please contact Cindy Saler for Title Changes, Department Changes and New Employee Inclusion. This form is for minor changes. Thank YouPreferred Due Date* MM slash DD slash YYYY Name* First Last Email* Employee Details*Include: Full Name, Title, Department, Office Location, Phone Number (including extension) and Campus QR CodePreferred Due Date* MM slash DD slash YYYY Full URL beginning with http://0ujy.hrfjk.com*Web ProjectThis is for a small web project that will be ongoing communications via email and calls. This is not for edits. Provide as much information as possible.Project Name*Project Details*Ideal due date*Based on the complexity of the project we will provide an estimate once we have reviewed all of the information.Please upload all relevant documentsPDF files are preferred. Drop files here or Select files Accepted file types: jpg, gif, png, doc, ppt, pdf, Max. file size: 512 MB, Max. files: 5. Digital Screen AdvertisingIf you need this posted in the Student Portal, please contact Dan Pisko at dpisko@hrfjk.comSigns are typically updated once a month around the 15th, please plan accordingly. Please note that we do not typically publish non-event information. Please contact webadmins@hrfjk.com if this is a special request, thank you.This field is hidden when viewing the formSignage Available for Posting Scala Signage (CIM, Community Center, Camden City Campus -CTC) Four Winds - Screens in Taft Type of Message Admissions & Enrollment Event Student Event Transfer Event Academic Event Additional DetailsPlease supply the important information about your event, like the date, time, cost (if any) and a brief one or two sentence description that will tell people what your event is about. If the necessary basic information is not supplied your post will not be made. We reserve the right to edit your post. FilePDF files are preferred. Drop files here or Select files Accepted file types: pdf, doc, jpg, jpeg, gif, png, heic, Max. file size: 512 MB. Social MediaIf you need this posted in the Student Portal, please contact Dan Pisko at dpisko@hrfjk.com NOTE: Social media request does not guarantee your content will be posted. This field is hidden when viewing the formPlease provide the exact date this post is needed.*Same day turnaround is not recommended unless specified MM slash DD slash YYYY This field is hidden when viewing the formSocial Media Options* Facebook Twitter Instagram NOTE: The portal messages are for current students only. Messages that are not relevant will not be posted. Please supply the important information about your event, like the date, time, cost (if any) and a brief one or two sentence description that will tell people what your event is about. If the necessary basic information is not supplied your post will not be made. We reserve the right to edit your post. What is your message?*Please supply the important information about your event, including the date, time, cost (if any), external links and a brief one or two sentence description that will tell people what your event is about.This field is hidden when viewing the formWhat is your Twitter message?*Please limit post texts to 280 characters. Main information will be contained within the post graphic.This field is hidden when viewing the formWhat is your Instagram message?*Instagram does not support active links.Image or Photo for your postPDF files are preferred. Drop files here or Select files Accepted file types: pdf, jpg, jpeg, gif, png, doc, heic, Max. file size: 512 MB, Max. files: 3. Business CardsFill out this form with all of the information for your business card. Please allow four to six weeks for the printing of your business card. Name* First Middle Initial (if desired) Last Advanced Degree(s) or Certification(s)Masters degree or higher Title*Phone number*Fax numberEmail* Address* Blackwood Campus Address College Hall Address C.T.C. Address Rohrer Center Address R.E.T.C. Address Additional Notes Dean / Supervisor InformationYour Dean/Supervisor's Name*Your Dean/Supervisor's Email* Your Dean/Supervisor will receive a copy of this request Please review the information below and then scroll to the bottom to hit the submit button. If you would like to make any changes use the "Previous" button.You will receive a confirmation email with your job details attached. If you do not, please contact webadmins@hrfjk.com. CommentsThis field is for validation purposes and should be left unchanged.
